PowerPoint Tips

Learn PowerPoint Keyboard Tips

2010-01-29T15:04:00.000-08:00

Ctrl D: To copy a picture or slide, you would usually use copy/paste, and you still can. But in PowerPoint, for some reason, they combined the copy/paste into Ctrl D for "Duplicate". (I wish they carried that through to their other softwares, but so far I can only use it in PowerPoint. But I like it.

F5: To quickly launch your show from the beginning slide, hit the F5 above your keyboard.

Shift + F5: To quickly launch your show from the slide currently selected, hit Shift F5.

Ctrl M: To add a new slide at any point, press Ctrl M. (Ctrl N creates an entirely new presentation.)

Tab at bullet: To Demote a bullet point (making it a sub bullet), press tab at the front of the text.

Shift Tab at bullet: To Promote a bullet point, (make it a lead bullet), press tab at the front of the text.

B: During a presentation, tapping 'B' or '.' (period) will Blackout the screen and pause your show. Tap it again to clear it.

W: During a presentation, tapping 'W' or ',' (comma) will Whiteout the screen and pause your show. Tap it again to clear it.

# Enter: During a show, typing a slide # and pressing enter will 'Go To' that slide.

PowerPoint Multi-Monitor View

2009-11-09T20:38:00.000-08:00

Would you like to have access to your slide notes during a PowerPoint presentation without printing them? Microsoft Office PowerPoint 2003 and 2007 feature a multiple-monitor view that can display your presentation on one monitor and your notes on a 2nd monitor. But your computer must have two video cards: if you can connect a projector or 2nd monitor to your system, then you have a spare video card. (Most laptops have this feature.)

To enable Multiple monitors in PowerPoint 2003:
1. On the Slide Show menu, click "Set Up Show"
2. Under Multiple monitors, in the "Display slide show on:" list, click the monitor you want the slide show to appear on.

To enable Presenter view in PowerPoint 2007:
1. On the Slide Show tab, in the Monitors section, select the "Use Presenter View" check box.
2. In the "Show Presentation On" drop-down box, choose which monitor will display the external slide show.

How Your Presentation Assists in Crowd Control

2009-11-09T20:29:00.000-08:00

An audience is an interesting animal and your presentation can tame them or turn them against you. Here are some tips to keep them focused on your message and not on the LENGTH of the message while itching to escape.

1) Use a white background on your slides. It lights up the room and keeps them alert.

2) Don’t “read” your slides. There is nothing worse than having someone read what is on the wall. It’s downright insulting to the audience. You should know your subject well enough that the slides just keep you on track as you ad-lib.

3) Keep the text to 5 lines per slide. If you put a paragraph up there, now the audience is reading instead of listening. You’ve lost them.

4) During the presentation, hit “B” or “W” on your keyboard. It’s a Blackout/Whiteout screen that gets them to look at you with no distractions. Hit “B” or “W” again and the presentation starts where you left off.

5) Use real pictures instead of clipart. Sometimes (rarely) clipart is appropriate, but most of the time it looks cheesy.

6) Visit http://office.microsoft.com/ for fresh PowerPoint templates. PowerPoint has been around for more than a decade and the same themes have been there since the beginning. When I see one at a presentation, I yawn.

7) If you are planning a break during your presentation, then download the free “timer slides” at:Microsoft Timer Slides here

8) Most important tip to control the audience – if you don’t want anyone walking out, then for goodness sake, RESPECT THEIR TIME. People have schedules. If you say you’ll be done at 1pm, then be done at 12:55! Talking past the promised time shows complete disrespect and arrogance. And they won’t be back to see you again.

Smart Art Rocks!

2009-11-08T20:47:00.000-08:00

Microsoft SmartArt graphics allow you to create high-impact, professional diagrams. Instead of spending hours designing your own, use Microsoft Office 2007 to focus on the visual message that you want.

The SmartArt Designs are available in all the 2007 Office programs:
Word, Excel, PowerPoint, Publisher
1. On the Insert tab, click the SmartArt button.
2. In the list of diagram categories, select the type of diagram that you want to add to your presentation.
3. Under Type your text here, type a list of the information that you want reflected in your diagram.
4. Click the Design tab, and then select colors and styles from the available galleries to make your diagram look great.

Privacy Policy

2009-11-08T20:33:00.000-08:00

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